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Harvey's marketing team builds a launch film and per-account demo films with agents inside Figma
Harvey's in-house team describes agents building a launch film, hundreds of tailored demo films and a brand library in Figma via MCP.
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Organization & Productivity Tools and Workflows
Organization & Productivity gathers the everyday systems that keep design work manageable: client folders and file naming, backups, asset and font libraries, automations that tidy exports and downloads, and team habits such as regular critique and shared research notes. It is for designers who lose time hunting for files, juggle several clients at once, or work in teams where good structure decides whether work gets done calmly or in a rush.
Entries describe what a designer or team actually set up and how it worked, in 4TC's words, with a link to the source. Older examples are marked so you can judge what may have changed. Try an editorial designer's client folder, naming and backup system, automating exported artwork filenames with Hazel, or how Zapier's remote design team runs critique.
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Bex Jeanson: a Figma Make prototype exposed product gaps, and an OOUX sprint filled them
A staff product designer prototyped an automation MVP in Figma Make, hit undefined system questions, ran an OOUX sprint, then re-prompted with its outputs.
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An editorial designer's client folder, naming and backup system
Hadley Hendrix shares her nested client folders, round-and-date file naming, and end-of-day backup routine.
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Packaging a brand into a reusable Claude skill so PDFs and decks come out on-brand
Daria Cupareanu describes building a brand skill in Claude so documents match a brand without manual restyling.
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Automating exported artwork filenames with Hazel, Shortcuts and a mouse button
A freelancer in 2024 describes opening folders, running exports and auto-naming files with Bunch, Shortcuts and Hazel on a Mac.
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Cathy Penton on using visual boards to plan custom pieces and collaborations
A 2023 interview: a soft-furnishings maker uses Milanote boards to keep custom-order details and share pop-up plans with collaborators.
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Using a ChatGPT table to generate structured image prompts in bulk
A 2023 X thread shows asking ChatGPT for a table of composition variables, then turning each row into an image prompt.
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Renaming thousands of client PDFs each season with Hazel, Alfred and Automator
A 2022 tutorial from a tax preparer: text snippets name the file, Hazel spots it, and a script adds the client’s name.
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Trusted Shops: rebuilding 150 design files into one shared design system
Figma says the company recreated more than 150 files in nine weeks and merged two tools while building a design-system family.
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Hazel rules that keep Downloads, Desktop and Inbox folders tidy
A 2015 post shows time-based rules that unzip downloads and move untouched desktop and inbox files along automatically.
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Chello: living brand files and follow-the-sun delivery for clients
Figma says a Sydney and London agency gives each client a shared workspace and living brand files instead of PDFs.
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Eagle: Visual asset collection, tagging and search
Eagle positions itself as a visual asset collection tool with tagging and search.
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Figma: shared interface, design-system, prototyping and visual-collaboration tools
Figma presents itself as a collaborative canvas where design, code and AI come together.
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Figma's AI content training is on by default for Starter and Professional teams
Figma's help center says content training is on by default for Starter and Professional and off for Organization and Enterprise.
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FontBase: desktop font organization and management
FontBase presents itself as a free font manager for Mac, Windows and Linux, made by designers, with an optional paid subscription (Awesome).
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Hazel: Mac folder monitoring and file-organization rules
Hazel says it monitors Mac folders and applies file-organization rules, such as sorting exports and renaming files.
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Milanote: Visual boards for notes, images, links and planning
Milanote positions itself as visual boards for notes, images, links and planning.
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Moving a product design studio course online with shared visual boards
Educators from MIT Media Lab and Harvard describe using visual boards so students could prototype, collect research and make thinking visible.
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n8n: workflow automation with hosted and self-hosted deployment options
n8n presents itself as a workflow-automation platform combining AI with business-process automation for technical teams.
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Notion: documents, databases and collaborative project workspaces
Notion presents itself as an AI workspace for documents, search and automation.
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Nuuly: a year of campaigns planned in one Figma file
Figma says Nuuly’s brand and marketing teams brief, plan and present seasonal campaigns in shared Figma files.
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Photopea: a browser-based image editor that works locally
Photopea says it edits raster and vector graphics in the browser without uploading files.
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Planful: brand guidelines, logos and design files moved into one company hub
Notion says a software company’s creative team built a brand hub alongside the company wiki and project work.
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Publishing a design and photography portfolio as a Notion page
Notion says a photographer and designer built his portfolio as a published page with a tagged photo gallery.
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PureRef: flexible reference-image boards
PureRef presents itself as a simple reference-image viewer.
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Raw Studio: client portals with live progress instead of weekly sync meetings
Notion says a Sydney design agency invites clients into project pages with a live board, replacing hours of status meetings.
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YETI: one searchable footage library feeding documentaries and social campaigns
Adobe’s Frame.io story says YETI keeps every cut, version and asset in one cloud library and reuses surplus documentary footage.
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ZapConnect 2025: an event brand made with AI imagery, automation and human direction
Zapier’s brand team describes building an event identity with Midjourney imagery, automated session assets and personalized badges.
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Zapier: connect applications and automate triggered workflows
Zapier presents itself as an automation platform connecting thousands of apps, now with AI agents.
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Zapier’s remote design team: weekly open critique, async notes and shared research
Zapier’s design director describes a weekly open critique, a request tracker and shared note-taking for user research.
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